ACM PM Admin Assistant - Canon U.S.A., Inc (newport news, virginia) in Newport News, Virginia For Sale

Canon Virginia, Inc. located in Newport News, Virginia is a global manufacturer for Canons office and consumer products. Our innovative and efficient production methods along with our environmental commitment make us a leading global manufacturer. Since opening our doors in xxxx, Canon Virginia has provided world class manufacturing services.It is the policy of Canon Virginia, Inc. (CVI) to provide equal employment opportunities without regard to race, creed, color, age, sex, religion, sexual orientation, marital status, veteran status, national origin, or physical/mental disability except where there is a bona fide occupational qualification. This policy relates to all phases of recruitment, employment, compensation, benefits administration and participation in company sponsored employee activities. This includes hiring, promotions, demotions, transfers, layoffs, recall, training and terminations. Employment practices will conform to all federal, state and local laws on non:discrimination.dol.gov/ofccp/regs/compliance/posters/ofccpost.htmPerforms a variety of administrative functions for department. Generates reports, schedules meetings, creates presentations, and/or maintains files.Resolves discrepancies in control documents, distributes changes, releases documents, and notifies affected departments.Enters data into databases and composes reports, presentations and correspondence. Verifies data accuracy and sends report to management for review. Prepares associated graphs, charts, and narratives required to compile daily, weekly, monthly, and year:to:date reports for management review, including confidential and/or sensitive material.Trains support staff in administration support practices and procedures to ensure understanding and proper application of systems.Reviews and edits all drafts of correspondence, documents and reports for accuracy, grammar, structure, content, signatures, and appropriateness.Distributes correspondence/reports to appropriate person(s)/department/division.Files correspondence and other reports/records. Compiles and maintains records of departmental meetings, control documents/records, expense reports, and/or invoices.Answers and screens telephone calls. Gives information to callers or routes call to appropriate person.Orders production and/or office supplies and maintains records of inventory. Cleans and maintains office equipment.Maintains graphs and charts for department/division boards.Reviews and routes incoming mail and materials for department.Develops and designs data systems for engineering cost and manpower accountability.Assists and / or maintains Manufacturing Engineering Library.Supports ME as needed with P:Card purchases.Supports equipment cost tracking with Accounting departmentanizes, scans, and stores equipment drawings and Product Engineering information. Shreds all outdated drawings and removes from the electronic folders.Logs and tracks all drawings and removes them from the electronic folders.Tracks and distributes all Equipment Instruction Sheets and Equipment Memos.Tracks and controls the PM Work Methods and PM Control Chart updates.May be assigned additional duties and/or special projects.Any combination of education and experience equivalent to an Associates Degree with 1:3 years administrative experience, preferably in a manufacturing environment.Strong written and verbal communication skills.Experience in Microsoft Office and setting up database/spreadsheets.Strong organizational, time management and interpersonal skills.High degree of confidentiality must be maintained due to the nature of the information with which this position works.May have to work overtime and may be assigned to other shifts based on company needs.
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